Background to El Soto Club de Golf

The Clubhouse was established by MENA in about 2002 under an ‘Urbanistica’ agreement between MENA and Ojen Town Hall. The Clubhouse does not appear in the Land Registry Book but is subject to IBI. The golf course and adjoining forested land is the property of Ojen Town Hall. Permission to use the land for a golf course includes the right of public access to clubhouse and golf course. There is a question on the validity of the above information - see notes on items for clarification.

Community budgets include proportional fees to maintain golf course and clubhouse. The coefficients for fee calculation have been changed by ‘normas subsidiarias’ on 2 occasions and are recorded in the Minute Book (Info from Administrator on 23-4-15).

Listed below are the Community of Owners of El Soto Club de Golf. The list includes Entities with undeveloped land in El Soto. Coefficients for Community and Entity contributions to the budget are listed.

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Budget items

Item	Bid for budget item	Approved bid	Notes
1. Restaurant lease	Bid A: Ross Bell Bid B: Richard Davies	Bid B: Richard Davies – see budget for lease income	Lease from 1-2-15; 5 year contract
2. Golf course fencing; budget 20,000€	Bid A: 59.50€/meter X 1.5m height Bid B: Sayro Sur 32.50€/meter X 1.5m height & 33.60€ X 1.75m height	Bid B will provide approx. 400 metres of fencing & includes removal of old fence	Due for completion end of July; cost approx 18 000€
3.Paddle tennis: budget 5,717€	Bid A: Composan 24-8-14: 11,821€ Bid B: Courtson 16-3-15: 4,725€ - resurface only Bid C: Sayro Sur ; fencing only - 5000€	Bid C: Fencing only	Due for completion end of July; expected 2148€ overspend
4. Tennis court: budget 17,450€	Bid A: Composan 24-8-14: 19,013€ IVA incl Bid B: Courtson 27 735€+IVA	Bid A: Resurface only	Due for completion end of July; expected 1564€ overspend
5. Boules court: budget 1500€			No movement
6. Toilet for handicapped in restaurant: budget 3680€	Bid A: Bogdan: spec. dated 17-2-15: 3680€ ? IVA incl. Other bids awaited		Work due in Sept/ Oct
7. Gym equipment: budget 1500€	No bid		Spend 1480€
8. Cleaning service: budget 3488€		No bid; service selected & supervised by Tom Coulson; paid by El Soto	Tax compliant service
9. Maintenance & repair - gym and spa: budget 4080€	No bid		Spend 3308€
10. Spa: paint and repair ventilation: budget 2000€	No bid		Spend 1016€
11. e-Card access/ security: budget 2500€	No bid		Imminent: 3 X touch-card entry points: 1. Turnstyle at bottom of restaurant stairs. 2. Lock on new gate ( on right ) for access to golf and courts. 3. Lock on gym front door ; presidents to submit owner lists; owners to collect cards with ID
12. Leisure centre management El Soto receive 10% of revenue collected from: Non-owner e-card Non-owner membership Non-owner use of facilities Rental of sport equipment Golf tuition ( owner & non -owner) at El Soto Tom Coulson sport events at El Soto - info agreed by Tom on 25-4-15	Bid A: Tom Coulson: 24-2-15 proposal & personal presentation Bid B: GSM: 10-2-15 proposal & personal presentation Bid C: Swedish Nina: 23-2-15 proposal only; not invited to presentation	Bid A	Contract with Tom Coulson for 1 year: started 1st April 2015 - renewable for 3 years from April 2016; 90 day, bilateral , exit clause before 1st April 2016 April & May 2015 generated 420€ for El Soto; (10% of sales from items in column 1)
13. Restaurant: maintenance of fixtures & fittings; budget 2500€	No bids		No spend
14. Golf course maintenance: budget: 80,000€	No bids		Employ 2 full-time staff with visiting green-keeper; spend 50 000€, incl 2014 unpaid invoices ( included in budget ); no overspend expected

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Report on Debtors

A. Debtors on 31-12-14 ( non-discounted debt )

1. ANIDA: 2003€
2. MENA: 68,439€
3. PROMODEGESA: 194,184€

1. ANIDA:
BBVA Bank-owned entity; regularly pays late at the non-discounted rate; reminders sent weekly; complex bureaucracy to engage with; Burofax being sent - if no response, legal action.

2. MENA:
In administration since 2007; El Soto debt added to creditor list at yearly intervals. No cost-benefit in court action. Land with planning permission is in within El Soto; sale of property by Administrators will result in debt repayment, at time of change in ownership, for current year and 3 previous years at the non discounted rate which is equivalent to 8 years of discounted fees.

3. PROMODEGESA:
Not in administration but has debts of over 1 million euros posted against properties in land registry. Local lawyer and attorney in Madrid advise no cost-benefit in pursuing court action. Land with planning permission is within El Soto; sale of property by Promodegesa will result in debt repayment, at time of change in ownership, for current year and 3 previous years at the non discounted rate which is equivalent to 8 years of discounted fees.

B. Debtors for period 1st Jan to 30th June 2015 ( non-discounted debt)

1. ANIDA: 5131€ ( see above ) – provision for non-payment not in budget
2. 2. MENA: 8007€ ( see above ) – provision for non-payment in budget
3. 3. PROMODEGESA: 14 987€ ( see above ) – provision for non-payment in budget

Items awaiting future budget consideration ( not in order of priority )

1. Spa area; replace wood decking with non-slip tiling ( health and safety issues)
2. Restaurant toilet; further refurbishment
3. Painting of clubhouse in selected areas
4. Golf course fence replacement; continuation of 2015 investment
5. Tennis court fencing
6. Paddle tennis resurface

Items awaiting clarification

1. Where is the evidence the golf course and clubhouse have to be open to the public?
2. Advertisements have appeared in local press promoting a days use of Clubhouse facilities and a 3 course meal for 23€. Owners have requested explanation of the following:
   How can the public be offered this promotion at this price?
   How is potential overcrowding of facilities by non-owners ( public), to the detriment of owners, being controlled?